10 Tips for How to Rent and Buy Office Trailers
If you’re running a business, especially a construction business, you probably have three things on your mind that apply to everything pertaining to your business; Flexibility, affordability, and speed. If you’re able to apply those to everything in your business, you’re going to beat your competitors and reap more earnings.
What you probably didn’t know was that office trailers, a vital part of any construction company, offer exactly that!
Portable office trailers are a great way to provide the needs of successfully running a company. But how do you go about renting or buying one?
Well, we’ve got you covered. Here are 10 tips on how to rent and buy an office trailer for your company.
1) Consider Renting or Buying Mobile Office Trailers
Whether you buy or rent an office trailer for your business is going to depend on the amount of time you will need it for and what kind of customizations you need.
If you only need it for a short period of time, renting might be your best option. If you think that your company may only need an office trailer for a few months or for up to a year, then the most cost-effective option is going to just rent a temporary office trailer. This is of course until you have come up with another solution for your business.
If you know you will need it for an extended period of time, say 2 or more years, then buying an office trailer may be more cost-effective.
In addition to that, you may want to consider buying a new mobile office trailer rather than renting if you need specific customizations. If you rent an office with special modifications like this, it could be much more expensive.
Furthermore, some suppliers may not have specific customized options for you to rent.
2) Consider Buying Used Office Trailers
The cost of new office trailers for sale is not exactly cheap. This is a big investment for any company, which is why you’ll need to consider your budget.
If you are on a tight budget, then you should consider buying a used office trailer, rather than a brand new one. This can cut down the initial investment by a couple thousand.
Many of these office trailer companies will offer both new and used, so this will give you some options when it comes to staying inside of your budget!
3) Get an Idea of What You Will Need
When looking for an office trailer, it’s important that you know the specific needs of your company. Construction office trailers can be customizable and many businesses that rent and sell them can offer many options.
You’ll want to determine ahead of time what you think your company many needs within your office trailer.
- Will you need meeting rooms?
- A space to hold presentations?
- Offices for employees?
- Kitchen or bathrooms?
Write down each of these amenities that you’ll need, that way when you go to an office trailer company, you can ask them if they can accommodate all of your needs and wants.
4) Consider Your Budget & Costs
We already mentioned how you should have a budget ahead of time and also know the amount that you’ll be paying for new, used, and rental office trailers. Sit down with your finance team and draw out a budget of what you can spend on a monthly basis if you are going to rent, or a total budget if you are going to buy.
The price of renting a mobile office can range from $200 to $900 per month, depending on the size and features of the trailer. If you decide to buy a mobile office instead, you can expect to pay anywhere from $15,000 to $45,000.
In addition to that, prices can all vary depending on a few more things such as:
- Geographical locations
- Seasons and demand
- Delivery options and distance
- Length of contract and type of contract
Keep in mind that the cost of renting or buying an office trailer can vary depending on your location, as well as the supplier. Make sure you get quotes from a few different companies before you make any final decisions.
5) Look Over Your Options for Sizes
Office trailers come in all kinds of different shapes and sizes. You’ll want to find the right size that can accommodate all of your needs. No matter if you are renting or buying, make sure you get an idea of how much space you will need.
Below are some of the typical sizes you’ll see for office trailers:
- 8’ x 20’ (160 square feet)
- 10’ x 30’ (300 square feet)
- 10’ x 40’ (400 square feet)
- 12’ x 50’ (600 square feet)
- 12’ x 60’ (720 square feet)
- 14’ x 64’ (896 square feet)
- 24’ x 60’ (1440 square feet)
Keep in mind that the size of the trailer may also affect the price. Larger trailers tend to be more expensive to rent or buy.
6) Understand the Terms of Your Lease/Purchase Agreement
When you sign a lease or purchase agreement for an office trailer, make sure you understand every term in the contract. This will help avoid any surprises down the road.
Some things you’ll want to look out for are the length of the lease if the trailer can be moved to another location, and what happens if it’s damaged. Comb through all documents before moving forward.
If you need to, just have your legal team take a look over the agreements ahead of time.
7) Check Local Regulations
Before you decide on an office trailer, you’ll need to check with your local municipality to see what regulations are in place for trailers and mobile offices. This is especially important if you plan on using the trailer as your business’ main office space.
Some municipalities have restrictions on the size and types of trailers that can be used as an office. Make sure you are in compliance with all local laws and regulations before signing any agreements.
8) Choosing a Supplier
Just like in every industry, not all companies hold the same high standards. The office trailer industry is no different, so you’ll want to make sure you’re working with the right company.
Do a bit of research ahead of time and look over the companies website. Look at their past reviews, past clients, and how long they have been in business. A quick glance at these can give you a bit of insight into what type of company they are and how they operate.
If everything looks good, set up a meeting with them. Just make sure that you create a list of questions to ask ahead of time. Here is a shortlist of some common questions you should ask any office trailer company.
- Do you lease and sell?
- Do you have both new and used?
- What kind of size options do you have?
- What kind of features do you offer?
- Do you offer customizations?
- Where do you get your offices?
- Are your offices new?
- What prices ranges do you have and how are they affected?
- What happens when damages occur?
- How does transportation work?
- What does the delivery process look like?
- What fees do I need to know about?
- What about liability and warranties?
- Can we go over contracts and leasing options?
- What does customer service look like?
These are all questions that should be easily answered by the company. If everything is answered to your satisfaction, then you’ve found the right office trailer company to work with!
9) Aftersale Services
No matter if you are renting or buying, it’s important that the supplier offers certain services after the sale. This could include things such as repairs, replacements, and even storage options.
To get an idea about the customer service of the provider, check the experience of the existing customers of the provider with reviews and testimonials. Make sure that they are available for you at times when you need them. For this, you can ask them about their availability of hours.
10) Buying & Renting Process
When you are buying or renting an office trailer, it is important that the process is as smooth as possible for you. The supplier should have a simple and easy-to-follow process.
Some things to look out for are: how long does it take to get a quote, how long does it take to sign the agreement, what’s the delivery time, and any associated fees. Have a look at the entire process before moving forward. This will help avoid any surprises down the road.
Typically the process will look something like this:
- Contact office trailer supplier
- Get a quote
- Go over any questions and concerns for the company and their trailers
- Receive and review agreements and paperwork
- Sign over documents
- Schedule delivery for your company
- Receive your office trailers and have them setup
- Receive confirmation and customer sanctification call
- Start using your office trailer
The process is typically easy and fast. You can always contact and ask ahead of time about the specific process for whatever company you wish to work with!
Renting & Buying Office Trailers
Office trailers can be a great way to get some extra office space without having to commit to a long-term lease or purchase. They offer construction companies more flexibility, affordability, and are quick to set up and move.
There are many things you need to take into account when renting or buying an office trailer, so make sure to follow all of these tips. If you have questions about buying or renting office trailers, or if you’re ready to work with the right company, contact us and get a quote here at Office Trailer Sales.